Our conference management professionals serve as field generals for an event, ensuring its success. While managing and implementing the conference infrastructure, they also coordinate the team efforts of other subject matter experts from both Meeting Expectations and our clients. They manage timelines and milestones, and are the hub for Meeting Expectations/client communications. They are responsible for ensuring that we deliver on all conference objectives. While they play a role in every service in our ever-expanding capabilities list, they are directly accountable for the following areas:

• Audio/visual and production management to ensure that each presentation or session room is set up to enhance the attendee experience.
• Board/VIP hospitality, from managing travel, hotel and onsite schedules to managing changes to ensure your Board or VIPs are where they need to be, when they need to be there.
• Client communications to guarantee you are in the loop at all times.
• Collateral management and marketing to maximize attendance.
• Hotel and venue contract negotiation to make certain you receive the most advantageous terms and concessions while protecting your organization from liability.
• Exhibit hall management and sales to generate revenues and ensure return business.
• Floorplan design and layout to create effective traffic flows and desirable booth spaces.
• Food and beverage planning to ensure guarantees are as close as possible.
• General session management to ensure appropriate production value for your keynote speakers.
• Lead retrieval solutions to maximize return on exhibitors' investments.
• Logistics management – we take care of the details so you don't have to.
• Onsite conference management, from set up to tear down, we manage all aspects of onsite conference life.
• Onsite conference staffing, from management staff to temp staff, we handle it all.
• Registration services to streamline processes and minimize attendee wait times.
• Room block management to ensure maximum credit and eliminate attrition penalties.
• Site selection and contract negotiation - we will find the venue that is right for your event and budget.
• Speaker/entertainment procurement - we find named entertainment and interesting keynotes to maximize attendee draw.
• Special event planning/management - from sub-events to sponsored events, we provide management and logistical assistance to ensure success.
• Sponsorship sales, design and management - we develop and implement programs that maximize revenues while creating value for your sponsors.
• Supplier management - we handle all aspects of supplier management, from RFP development and proposal review to contract negotiation and onsite management.
• Team leadership to maintain momentum and ensure efficient implementation and communication.
• Venue management, both pre-event and on-site, to create a positive attendee environment and ensure efficient implementation of conference plans.